New ways towards well informed employees

With an employee portal solution new ways are created to make human resource processes leaner, more flexible, more transparent and, above all, considerably faster. At the same time, the administrative burden in human resource departments is clearly reduced. Due to the prompt availability of data relevant for the employee, his/her administration and decision processes are facilitated and individual responsibility is strengthened. Paperless processes reduce modal fragmentations to a minimum. Based on the rationalization potentials, the functions of WEB employee platform are a central focus of HR solutions.

Due to widespread use in organizations the following general requirements have been implemented:

• - A self-explaining, as-easy-as-possible handling (low training needs)
• - A comprehensice, multi leven request/approval process
• - Disretionary definition of organizational structures for the request and information system
• - Forwarding of information via familiar interfaces (Outlook etc.)
• - Changes may be monitored any time (manual time bookings, re-booking management etc.) - self regulating process
• - Functionalities for superiors
• - A role-based authorization concept

The WEB information platform provides access to the most important information of all functional areas in human resource. In case of authorized users, general information such as parameterizable employee and presence information, based on time and access entries as well as absence information is generally available. The employee portal's comprehensive range of functions falls into the following categories:

Time management

For recording, changing, and analyzing of time recording date the following functionalities are available:

• - Parameterizable online terminal
• - Time stamping and actual hours
• - Manual time stamping and corrections
• - Balance information
• - Time protocols

The time recorded is provided automatically to downstream functional areas such as matching of target and actual hours in on duty. Superiors may use controlling information such as compensatory time-off credits as basis for appropriate allowances.

Schedule-relevant information

Due to the importance of on duty for staff management and payroll accounting, particular attention is paid to the interaction between the functions of on duty and the WEB platform.

The main focus lies on the following functions:

• - Information regarding planning and recording of actual hours (duties, activities, etc.)
• - Monthly journal
• - Monthly journal
• - Cost relevant functions such as:
  • - Pay-out requests incl. standing orders
  • - Management of working hours accounts (for re-bookings)

Staff management

Besides the request system for absence management, particularly administration functions for training management are available.

• - Absence information, incl. holiday information sheet
• - Absences request system
• - Calendar functions
• - Functions for course requests