Staff management - the basis for perfect human resource management

The basic task of modern staff management is the efficient administration of all employees and their employment relationship. Besides data management, the administration of appointments and terms, the identification of entitlements (holiday, sick leave etc.), the establishment of all relevant documents and statistics, and the integration in payroll accounting are of particular importance.

CGM hr solutions staff manager provides comprehensive functionalities in the area of appointment and reminder management. According to requirements, appointments may be monitored actively and/or documented passively. Integration with Microsoft Outlook® is available. Further functionalities are provided for absence management. The calculation of different absence entitlements must be defined and adjusted flexibly to specified requirements. A large number of options for mapping different absence and administration processes ensure that different company processes may be mapped in an optimal way.

CGM hr solutions staff manager supplies different payroll accounting systems with all data relevant for accounting (fixed and variable income, absences etc.). Moreover, for cost analyses data on already processed income may be re-imported and evaluated. For the creation of all required forms, reports and statistics, and for calculation of significant ratios, CGM hr solutions staff manager offers a number of standardized analyses. A flexible analyses designer provides the opportunity to create simple and complex forms and reports - in a process oriented way and without mandatory knowledge of the underlying data model. For the design of forms the integration of Microsoft Word® provides highest possible flexibility.

Active organization management

Staff management also involves mapping and planning of future jobs and organizational units. Meeting qualitative criteria is as important as exact documentation of changes. Due to specific legal or economic conditions of an organization, a permanent monitoring of approved positions and/or staff quotas may become an issue.

CGM hr solutions staff manager provides comprehensive functionalities for documenting the organizational structure, individual positions (jobs) and their filling with certain employees. Particular attention is paid to the documentation of changes and monitoring of qualitative and quantitative requirements. Organization management is not just an add-on in staff management but an integral part of its core functionalities which is reflected in particular by the automatic monitoring of relevant changes in employees data (retirement, changes in scope of employment and change of organization) as well as the resulting adjustments.

Organization management does not only include documentation of actual and target conditions but also planning of future changes. Particular important is succession planning in case of vacancies and career planning of employees, respectively. Both issues should be seen in close context with training management. CGM hr solutions staff manager helps to answer the essential questions of human resource managers: "What kind of training should an employee get to make him/her better for the job on time?"

Developing employee potentials with targeted training management

Employees and their skills are one of the most important success factors of an organization. Continuous training of employees is one of the core tasks in human resource management today - and it certainly will be in the future.

CGM hr solutions staff manager provides a wide range of functionalities which can be adjusted according to the needs of the organization.

The core function of the application is documentation of training measures with regards to content, date, amount of time spent, and costs. In particular as far as costs are concerned, extremely detailed documentation functions are available. Distinctions can be made between costs and revenue (subsidies, repayment, cost sharing etc.) and between cash-related and calculation approaches.

CGM hr solutions staff manager supports quantitative controlling by comparing time spent and cost for training with corresponding quotas and budgets. Furthermore, active monitoring informs about an impending exceedance of limits. Another functional focus lies on the administration and monitoring of future training requirements. Training objectives include the detailed training measures for the employee. These may be "simple courses" or more complex multi-level educational programs based on standardized training plans. CGM hr solutions staff manager pays particular attention to achieving these objectives with regard to training content and time required.

CGM hr solutions staff manager furthermore provides a number of functionalities which enables an efficient administration in cases, where the organization host training courses. Organizations hosting training courses require additional tools for the creation and dispatch of invitations, participants list's, questionnaires, test script and certificates.

The application also support qualitative controlling when it comes to improving content and organization of training measures based on analyses results.

Furthermore, CGM hr solutions staff manager provides appropriate functions for the advancement of employees. Within the scope of Skill Level Management employee skills may be recorded and documented. Successfully completed trainings automatically have a positive effect on the employee's skills. In the future, it will be possible to define the required skills for each job and to generate individual training proposals automatically within the framework of a target/actual comparison.

From a WEB online application to the first working day

Securing the number and skills of employees in the future is the tasks of recruitment. By using appropriate media, it is essential to reach as much applicants as possible, to record their data in a structured way and to administrate the selection process.

CGM hr solutions staff manager provides a web based online application procedure which can be embedded in the organizations web presence and adjusted to the corporate design. It is easy to define which data there has to be provided and if uploads of documents (CV, certificates, other documents) should be possible.

Possible risks of the Internet are ruled by preventing direct access to the human resource database. Data is transmitted by secure connection and the interactive import enables visual checks and exclusion of implausible data. This additionally enables the connection of third-party recording systems.

After import of the applicants data all information provided can be accessed in the system. After hiring an applicant, application data and attachment are included into the employee data and thereby available later on.

In order to support recruitment, CGM hr solutions staff manager has a very efficient staff search function for applicants, current and retired employees. The administration of applicants (documentation of interviews, continuation of hiring process or rejections) can be adjusted to the corresponding processes. Depending on the decision made, it is possible to dispatch different responses.